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HR Information System
Payroll Link Option
The !Trak-It Link payroll interface is an extra cost option that
establishes a link between payrolls and the !Trak-It HR Human Resource
Management System. This allows those who use both !Trak-It HR and the
corresponding payroll to eliminate redundant data entry by
automatically passing new employee information, employee changes, and
employee updates from the payroll system to and from !Trak-It HR.
!Trak-It Link Gives You
- High-speed initial data conversion
- Elimination of duplicate data entry
- A simple two-step operation
- New Hire, Termination, and Salary Comparison reports
- Automatic creation of Job History records in HR for all salary changes
How !Trak-It Link Works After a payroll run is completed, a
standard ASCII file is generated from within the payroll system. This
file is then transferred to the !Trak-It HR data sub-folder via disk,
network, or modem. The !Trak-It Link is then run, accessing the ASCII
data and converting it to the !Trak-It HR database format. Once the
conversion is complete, optional reports can be generated listing all
the new hires, terminations, and salary differences. The program will
then, if desired, update the !Trak-It HR databases, creating the
appropriate job history records for salary changes and adding all the
available information as part of the creation of the New Hire records.
Before processing each payroll, the data is loaded into !Trak-It HR. An
export file is then created from within HR, creating an update file
that is imported into the payroll system before processing timecards or
transactions. In this way, if the payroll is able to import data, all
changes made in the HR system can be automatically transferred to the
payroll including changes such as pay, address, department, status, and
benefits. Cost-Effective Solution The Link can import and export
data between payroll and !Trak-It HR and is an excellent,
cost-effective way to both initialize the !Trak-It HR databases and
maintain changes with a single point of data entry. It can also be used
as an ongoing tool to update both the payroll and !Trak-It HR
databases. Data Transferred
The !Trak-It HR data fields that are most commonly populated from payroll information are:
• Employee Number • Last Name • First Name
• Street Line1 • Street Line2 • City • State • ZIP Code
• Home Phone • Social Security Number • Gender • Birth Date
• Hire Date • Division • Department • Section
• Pay Rate • Pay Period • Pension Rate • Salary/Hourly
• Exempt/Non-Exempt • Effective Date
• Job Code • Reason Code • Next Review Date
Compatibility !Trak-It Link is compatible with the
following companies. We also offer a generic ASCII text link. Please
contact us with any specific questions regarding your payroll software
and how our software can link to it.
- ADP
- BRC
- CPUI
- Pay-e
- Paychex
- Pensoft
- ProBiz
- Unitime
- Zurich Payroll
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